LESARCHESLYON general terms and conditions of service

Article 1 – Purpose

By subscribing to this rental contract and the associated services, you acknowledge that you have read the general terms and conditions of service below and you accept them unreservedly unless LESARCHESLYON expressly agrees otherwise.

These general conditions of service have been drawn up for one-off rentals of meeting rooms and reception areas, and consist of the provision of an area as defined in the special conditions for a limited period of time. They may concern one or more hours, during the day or in the evening, spread over a defined period.

Article 2 – Identity of the Service Provider

LESARCHESLYON is a brand of GLSOLUTIONS with a share capital of €5,000, registered in the LYON Trade and Companies Register under number 829 206 606 and whose intra-community VAT number is FR25 829206606. Its registered office is located at 21 rue Professeur Weill, LYON 6.

The LESARCHESLYON sales department can be contacted for any questions or information:

By e-mail using this form

By telephone: 06 67 32 72 82 – Monday to Friday, 8.30am to 7pm

Article 3 – Booking and payment conditions

3.1. A quotation will be drawn up for all bookings. The quotation constitutes the special conditions that modify or supplement these general conditions.

If the Customer accepts the quotation, he/she must return it within the period specified in the special conditions, duly signed and marked “Bon pour accord” (“Good for agreement”).

3.2 Bookings become definitive once the Customer has signed the quotation, which constitutes acceptance of these general terms and conditions of service, and has paid the full amount of the booking, i.e. 100% of the price indicated on your quotation.

3.3 The exact number of participants to be invoiced must be confirmed in writing no later than 5 working days before the date of the event:

– If the Customer confirms within the deadline but increases or decreases the number of participants indicated at the time of the initial reservation, the invoice will be based on the actual number of participants.

– If the Customer does not confirm within 5 working days, the invoice will be based on the :

– The number of participants indicated at the time of booking, if this is higher than the number of actual participants;

– Number of actual participants if this is higher than the number of participants indicated at the time of booking, after application of a 10% price increase for additional participants applied to the initial price per participant.

3.4 Payment may be made by cheque (drawn exclusively on a bank domiciled in France) or bank transfer. Any sum not paid by the due date shown on the invoice will be automatically, without prior notice, applied from the day following the payment date shown on the said invoice.

If payment is not made within 15 days of LESARCHESLYON sending formal notice to the Client, a sum corresponding to 20% of the amount of the invoice including VAT will also be due as a penalty clause. All bank charges, legal fees and fees for the recovery of the debt are also payable by the debtor.

Article 4- Condition of the premises

A joint inventory of fixtures may be carried out in the presence of LESARCHESLYON and the Client when the Client takes possession of the premises. It will then be appended to this Contract. Similarly, when the premises are returned, a new inventory of fixtures will be carried out in the presence of both parties in order to check that the premises have not suffered any deterioration or loss.

In the absence of an inventory of fixtures and fittings and in the absence of any reservations formulated by the Customer within 1 hour of receiving the premises, the Customer is deemed to have received the premises, as well as the furniture and objects in them, in a good state of use and maintenance. The Customer shall be liable for any loss, shortage, damage, defect or unusual wear and tear of the premises and/or the furniture and/or the items they contain.

Loss or breakage of equipment will be invoiced at replacement cost.

Article 5- Security deposit

LESARCHESLYON may ask the Client to pay a cheque for the amount specified in the Special Conditions as a security deposit. It will be returned to the Client within 8 days, if no missing items and/or damage have been noted on return from the premises. Otherwise, it will be used in whole or in part to replace and/or repair the premises if necessary. Additional compensation may be claimed if the amount of the security deposit does not cover all the costs of replacement and/or repair and/or any other sum due to LESARCHESLYON, in particular by way of damages.

Article 6- Cancellation by the customer

In the event of total or partial cancellation of services or rentals, LESARCHESLYON will collect from the Client, as compensation, a lump sum, the amount of which depends on the date of cancellation in relation to the day scheduled for the service (D).

For cancellation of the service :

– More than 45 working days before the date of the event, the order may be cancelled free of charge and the deposit paid will be refunded.

– from 45 to 7 working days before the date of the event, 60% of the amount of the order including VAT will be invoiced to the Customer.

– Less than 7 working days before the date of the event, 100% of the amount of the order will be invoiced to the Client.

LESARCHESLYON also reserves the right to pass on to the Client any costs incurred with suppliers and/or service providers for the needs of the event that is the subject of the cancellation request, as well as any penalties that may be applied by the latter as a result of the cancellation.

LESARCHESLYON informs the Client that he may take out cancellation insurance with the company of his choice.

Article 7 – Service regulations

7.1 LESARCHESLYON will do everything in its power to ensure that the event takes place under the conditions specified in the booking.

7.2 The number of participants present in the room may not, under any circumstances, exceed the number prescribed for each room, as indicated in the quote.

7.3 No animals will be allowed on the premises.

7.4 Any material that could prove dangerous to customers or staff will be refused.

7.5 In the event that LESARCHESLYON does not provide musical or entertainment services, declarations concerning copyright for events with music and/or attractions of any kind must be made by the client to the SACEM. The same applies to all pension, sickness or other funds concerning the artists or any declaration to be made to any other organisation. In addition, the Customer must ensure that the regulations governing noise emission are applied, and in particular that the noise level in the premises and communal areas does not exceed 85 dB. In all cases, the Customer must ensure that he/she does not cause any noise or other nuisance to neighbours.

7.6 No drinks (and) or food may be brought in from outside unless agreed by LESARCHESLYON, which reserves the right to charge a corkage fee or a kitchen fee in accordance with its price list. The Client will be responsible for any drink, food or other product that is not provided by LESARCHESLYON and LESARCHESLYON cannot be held responsible for it.

In this context, the Client is responsible for the sanitary quality of the materials supplied.

7.7 LESARCHESLYON reserves the right to claim damages for any prejudice it may suffer as a result of the Customer’s failure to comply with any of the provisions hereof.

Article 8 – Liability – Insurance

8.1 For the duration of the rental, the Client is solely responsible for the rented premises and for any damage, loss or theft occurring in the rented premises as well as for any act of any person present in the rented premises. LESARCHESLYON declines all responsibility in the event of theft or damage caused to all types of objects or goods (personal effects, hand luggage, equipment…) belonging to the Client or entrusted to him.

8.2 LESARCHESLYON will invoice the client for any material damage caused on the premises by the client or a member of the participants. Any anomaly (defective equipment, damage, etc…) noted on the arrival of the hirer must be reported by any means whatsoever by the client in order to avoid any liability.

8.3 In the event of any damage or difficulty whatsoever resulting from the performance of the Contract, the Client undertakes to immediately inform LESARCHESLYON and to immediately implement the appropriate measures, having regard to the circumstances, in terms of securing the premises and persons and limiting damage. If this obligation is not respected, LESARCHESLYON will be exempted from compensating the prejudices that the Client could have avoided, even if LESARCHESLYON’s liability could be at stake.

8.4 In the case of services provided by service providers other than LESARCHESLYON and not invoiced by LESARCHESLYON, LESARCHESLYON will in no way be held responsible for these services, either for their performance or their quality.

8.5 The Parties declare that they are insured with a solvent company for their civil liability. Depending on the nature of the event, LESARCHESLYON reserves the right to ask the Client to provide a “Civil Liability” insurance certificate detailing the risks and amounts covered under the Contract.

Article 9 – Force majeure

LESARCHESLYON reserves the right to cancel a service in the event of force majeure, as defined in article 1218 of the French Civil Code. The Parties accept the following as cases of force majeure, without this list being exhaustive: a stoppage in the supply of energy (such as electricity), civil war, a health crisis, riots or popular movements, a decision by the public authorities.

In this case, the deposit paid will be refunded without the Customer being able to claim any additional compensation.

In the event of cancellation at the Client’s initiative due to a case of force majeure as defined above, the deposit paid by the Client to LESARCHESLYON will be retained by LESARCHESLYON and the Client may not claim reimbursement.

Article 10 – Occupancy conditions

Occupation of the premises by the Customer must cease at the time agreed between the parties. Any delay will be invoiced on the basis of an hourly rate of €90 excluding VAT per hour of delay. Any hour started is due.

If the customer wishes to use the room for preparation or to set up computer equipment, this must be specified at the time of booking in order to plan its organisation.

The contract only covers the premises strictly stipulated in the contract. Partial use of another office or room will be invoiced at the current rate unless the service provider expressly agrees.

Article 11 – Personal data

The personal data requested is necessary to process the order. You acknowledge and accept that the order cannot be processed if this information is incomplete, out of date or inaccurate.

In application of the RGPD and articles 38 to 40 of law no. 78-17 of 6 January 1978, as amended, relating to information technology, files and civil liberties, you have the right to access, rectify, limit, oppose, delete and port data concerning you. You also have the right to formulate general or specific directives relating to the conservation, deletion and communication of your personal data after your death in accordance with article 40 II of law 78-17 of 6 January 1978.

To this end, you may also send any request accompanied by a copy of an identity document to LESARCHESLYON :

By post to the following address LESARCHESLYON – 21 rue professeur Weill 69006 LYON

Article 12 – Choice of domicile and jurisdiction

THE CONTRACT IS GOVERNED BY AND SUBJECT TO FRENCH LAW.

WHEN THE CUSTOMER IS A MERCHANT, ANY DISPUTE, WHATEVER ITS NATURE, RELATING IN PARTICULAR TO THE INTERPRETATION, VALIDITY AND EXECUTION OF THE CONTRACT CONCLUDED WITH LESARCHESLYON, EVEN IN THE EVENT OF RECOURSE IN WARRANTY OR OF PLURALITY OF DEFENDANTS, WILL BE THE EXCLUSIVE COMPETENCE OF THE COMPETENT JURISDICTION OF THE PLACE OF THE REGISTERED OFFICE OF LESARCHESLYON.